UBAH Expense Categories:

Expense Category Menu Overview:

• Back – this option will return you to the main Expense Manager page.
• New Category - creates a blank category row at the bottom of the grid.
• Reset Values - this will undo any modifications made to the grid and revert back to the last saved copy of the data.
• Delete - removes all rows that have a check mark beside them in the Select column of the grid.  PLEASE NOTE: rows are permanently deleted and may not be recovered.  If the category contains any expense transactions, then those transactions will not be deleted, but reassigned to the "Category Removed" expense category.
• Select All - places a check mark in the Select column for all rows in the grid.
• Deselect All - removes all check marks from all rows in the grid.

Adding/Editing Expense Categories:

1. To add a new category, click either the New Category menu option at the top of the screen or click the Category button at the bottom of the grid. A blank row will be added to the bottom of the grid.
2. Double click the row selection column (the column just to the left of the Select column) to pop up the Add/Edit Expense Category window. 
3. Enter the category name and give it a description.  Each category must be assigned a class. There are three class types: Income, Expense, and Other.  Other refers to a category that is neither an expense nor income.  For example, car mileage would be classified as other.
4. When you have completed your modifications, click the OK button to save the data to the database.
5. A pop up window will appear confirming that your data has been successfully saved.

   

Other Expense Category Options:

1. Expense categories may be deleted by placing a check mark in the Select column of the desired row(s).  Clicking the Delete button from the toolbar menu will then delete all selected rows.  Individual records may also be deleted by clicking in the row selection column just to the left of the Select column.  Once the row has been selected click either the toolbar Delete button or simply press the Delete key on your keyboard.
2. PLEASE NOTE: rows are permanently deleted and may not be recovered.  If the category contains any expense transactions, then those transactions will not be deleted, but reassigned to the "Category Removed" expense category.
3. You can use the Select All or Deselect All menu options to quickly select or deselect the expense categories.

Predefined Expense Categories:

• Gross Receipts – total amount received as payment for retail sales excluding the consultant payment. Includes any cash, checks, and credit card payments collected from customers.
• Ship and Hand - total amount received for shipping and handling on the order.  This category is no longer used because shipping and handling is included in Gross Receipts total.
• Sales Tax - total amount received for tax on the order.  This category is no longer used because sales tax is included in the Gross Receipts total.
• Books (COGS) - cost of goods sold (COGS) for all books purchases (Net Sales value).
• Ship and Hand (COGS) - total cost for shipping and handling on the order.
• Sales Tax (COGS) - total cost for tax on the order.
• UBAH Supplies - work related supplies purchased from UBAH.
• Commission Check - amount received from UBAH for commissions earned.
• Override Check - supervisor bonus amounts received from UBAH for down line sales.
• Other Income - any miscellaneous income amounts received.
• Office Expense - costs associated with maintaining an office.
• Advertising - money spent on marketing for your business.
• Utilities - utility costs associated with an office.
• Travel - travel related expenses.
• Meals and Entertainment - business related expenses for food or entertaining customers.
• Other Expenses - any miscellaneous expense amounts paid.
• Mileage - work related car mileage.
• Category Removed - catchall category to place expense transactions if an expense category was deleted.